Methods to Add Athletes to the System

Methods to Add Athletes to the System

There are 3 methods to get athletes into the system. Each method is detailed below.

Adding An Individual Athlete to the Athlete Database

Only users with Add access to the Athlete database can perform this action.
  1. Navigate to the Athlete Database by clicking the Athlete icon.
  2. Click on the "+ Add" button located on the top right of the listing grid.
      

  3. Fill in all known athlete information.
    1. The "Athlete Online Access" section is required if you want the athlete to be able to login to the system and further fill out information.


Importing a Spreadsheet of Data

Only users with Add access to the Athlete database can perform this action. This method is explained in detail in this article: https://support.sportswareonline.com/portal/en/kb/articles/how-to-import-a-spreadsheet-of-athlete-data


Allowing Athletes (and/or Parents) to Sign Up


  1. In your Institution Settings, ensure you have enabled access for Athletes and/or Parents to log in. 
  2. Choose a School ID for Athletes and/or Parents to utilize to sync them with your account.
  3. The Athletes or Parent needs to follow the instructions in these linked articles to appear in your account.
  4. After someone signs up for your account, you have to approve their join request from the Administrator's Dashboard.
  5. Click on the View button, shown below, to see a list of athletes waiting to join. 
  6. Use the Delete, Add, and Lookup buttons as needed.
    1. Delete will delete the join request without adding them to your system.
    2. Add will add the person to your account.
    3. Lookup will compare data inputted in the form to records that are already in the system to look for any potential duplicates. We highly recommend using the Lookup function to allow the need for de-duping later on.
  7. After the Athlete or Parent is approved, they will receive an email to create their password and finish setting up their account.


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